How Gruppo Peroni Eventi streamlined event travel with Air Tickets to Events

To overcome these hurdles of event travel, Gruppo Peroni Eventi, an international event agency renowned for delivering world-class incentive experiences, turned to PRO SKY’s Air Tickets to Events platform for one of their biggest client events in Dubrovnik.

Here’s how the agency transformed a complex logistical puzzle into a streamlined, cost-efficient, and participant-friendly process.

Gruppo Peroni Eventi – precision powered by creativity

Gruppo Peroni Eventi is an international event agency specializing in high-end corporate events, incentives, conventions, and brand experiences. With a strong focus on creativity, precision, and strategic thinking, the agency designs and delivers large-scale, multi-country events for multinational companies across numerous markets and industries.

They manage every phase from concept development to on-site execution, always ensuring a tailor-made approach. With Gruppo Peroni Eventi, logistical complexity is transformed into memorable experiences that create tangible value for clients and participants alike.

Facing complexity on a global scale

“We were tasked with organizing travel for a major incentive event involving more than 350 participants from 53 different departure airports across multiple countries.”

Gruppo Peroni Eventi’s team knew this scale would require precision. Traditional booking methods meant countless emails, manual flight checks, and constant communication to manage changes and approvals — all while trying to keep fares stable. In previous years, this approach resulted in high fees, time-consuming coordination, and significant budget fluctuations.

Achieving measurable results

By integrating PRO SKY’s Air Tickets to Events API into their event management platform, Gruppo Peroni Eventi achieved remarkable financial results, reducing overall travel costs by roughly 30 percent compared to the previous year’s event.

The team also avoided the typical price fluctuations that occur during manual booking processes. For Gruppo Peroni Eventi’s client, this meant substantial cost savings and an efficient, stress-free travel experience.

“Our client was extremely happy because they saved a lot of money. The process was faster, and we were able to avoid price fluctuations.”

Cutting workload and communication time in half

The platform delivered a notable improvement in efficiency.

“We managed to cut our administrative workload by around 50 percent.”

All booking data, flight details, and cost information were consolidated in one place — eliminating endless coordination emails and spreadsheet updates and making it easy for the team to plan airport transfers, activities, and logistics around real-time flight data.

“Everything is faster. We have everything in one place, and we can check whatever we want to check.”

Balancing cost control with participant flexibility

Air Tickets to Events gave Gruppo Peroni Eventi full visibility and control over every aspect of air-travel management. Budgets and parameters were defined upfront, ensuring each booking stayed within limits — while participants retained the freedom to select the flights that best fit their schedules.

“We really like that participants can choose and book their own flights, but we’re relaxed knowing everything stays within budget.”

With live budget tracking and built-in cost controls, the agency maintained full visibility over expenses and could act quickly to secure the best fares. Consolidated invoicing also simplified financial reconciliation, eliminating the need to manage documentation from multiple sources.

The platform also enabled the agency to track booking progress in real time and automatically send reminders to encourage participants book early and access the best fares.

A seamless experience for participants

For travelers, the experience was smooth and intuitive.

“Participants said booking was easy and very well organized. The process felt familiar, fast, and professional.”

This simplicity and flexibility translated directly into higher satisfaction levels — and ultimately, a better overall event experience.

Redefining group travel management to events

The success of this project demonstrates how a dedicated group travel platform can redefine efficiency for agencies and corporates handling complex, multi-market events. With PRO SKY’s Air Tickets to Events, agencies can move beyond manual processes and focus on what matters most, as Gruppo Peroni Eventi: creating exceptional experiences. They now have the tools to:

• Manage individual flight bookings at scale.
• Maintain complete cost visibility and control.
• Eliminate repetitive coordination tasks.
• Deliver seamless travel experiences that delight both clients and participants.