Rethink flight bookings for event organisation

This is exactly where Air Tickets to Events by PRO SKY comes in: a digital platform for the centralized organisation of flights for individually traveling guests. It empowers participants to book their own flights – within clearly defined parameters and with full transparency for organizers. What this looks like in practice becomes clear when taking a closer look at the collaboration with the event agency VON GRUEN ZU BLAU and the experiences of its Managing Director, Bastian Elbauer.

What VON GRUEN ZU BLAU is all about

We know VON GRUEN ZU BLAU as an agency for live communication that truly aims to reach people through its work. At the heart of everything they do is the experience – and the ambition to create something that has an impact beyond the moment itself. Bastian Elbauer, Managing Director of VON GRUEN ZU BLAU, puts it like this: “We create goosebump moments that inspire and connect people.”

Whether it’s a small meeting or a large international event, a conference, incentive, anniversary or team-building format, Elbauer and his team move confidently across a wide range of formats and contexts. The industries they work with range from IT and finance to pharma and industrial companies. This diversity is also reflected in the solutions VON GRUEN ZU BLAU develops. Or, as Bastian Elbauer puts it himself: “We are as versatile as our clients.”

What truly defines their work is a clear mindset: events are not an end in themselves, but a means to connect people and make content tangible. This approach shapes the work of Elbauer and his team – and makes VON GRUEN ZU BLAU a strong, professional partner in the event landscape.

Why VON GRUEN TO BLAU relies on Air Tickets to Events

What Has Tangibly Changed in Day-to-Day Work

What positive aspects stood out to you?

• Employees can search for and book their own flight connections independently
• The admin always retains full visibility over bookings and costs
• Significant relief for VON GRUEN ZU BLAU, with no data protection risks from external flight bookings
• No need to involve an additional travel agency or central booking platform

Before and After: A Noticeably Different Process

What was different compared to previous or alternative booking methods?

“Compared to classic booking processes or handling flights through us as an agency, all operational effort was eliminated for us. Misunderstandings, follow-up questions and communication errors were completely avoided, as bookings were made directly by participants within clearly defined guidelines. The result was a much leaner and more transparent process,” says Elbauer.

Relief Where It Really Matters

To what extent did the platform reduce your workload?

“Flight bookings were completely decoupled from us as an event agency. Since travel bookings are notoriously time-consuming and not part of our core business, the relief was enormous. Especially for events with a large number of participants, the platform results in significant time savings and allows us to focus on our actual expertise,” the event expert explains.

How the Client Responded

How did your client react to using the platform?

“The client was very enthusiastic – particularly about the range of features and the intuitive, easy-to-understand interface. Since there was no internal travel portal in place, the solution was perceived as a real added value. The ability to control budgets and the assurance that bookings could only be made within predefined cost limits were highlighted especially positively.”

Who the Platform Is Particularly Interesting For

Was there any aspect that surprised you positively?

“From our perspective, Air Tickets to Events is particularly attractive for small and medium-sized companies that operate internationally but do not use their own travel portal. The quick setup of events, the ease of use and the clear overview of total flight costs were convincing and make the platform highly practical.”

Conclusion from an agency perspective

Final recommendation from Bastian Elbauer:

“As an event agency, we clearly recommend PRO SKY’s Air Tickets to Events platform. It offers companies an efficient, transparent and GDPR-compliant solution for organising flight bookings in an event context. Especially for organisations without their own travel management system, the platform is a huge relief – both operationally and administratively. For us as an agency, it means a clear reduction in workload; for the client, full cost control; and for everyone involved, a significantly leaner process. A clear recommendation for modern, professionally organized events with travel requirements.”

With Air Tickets to Events by PRO SKY, travel organisation shifts from being a bottleneck to becoming an integrated part of modern event planning – scalable, transparent and relieving for everyone involved. For agencies like VON GRUEN ZU BLAU – and decision-makers like Bastian Elbauer – this ultimately means one thing above all: more focus on what they do best – creating experiences that connect people.